Online board meetings are a type of virtual meeting that requires the use of a reliable video conference software to hold meetings. The meetings can be conducted at home or from other locations with internet access. These meetings offer many benefits that include improved governance of nonprofits and efficiency of meetings and increased diversity of participants.
The first thing you need to keep in mind when conducting an online board meetings is to check with the mission-driven organization or company that you are a member of https://www.board-room.blog and the local laws and regulations concerning these kinds of meetings. They are generally not permitted by the internal policy of mission-driven corporations and organizations, and may be illegal in specific states or regions.
Before any virtual meeting, participants must ensure that their equipment (computer headsets, headsets, microphones) is working properly. The meeting organizer will need to set an agenda and invite all participants to join in. Attach a copy of the calendar invitation so that everyone is able to see it and add notes, feedback or any other remarks before the scheduled time. This will streamline the meeting and improve engagement.
Board members must follow the rules of an online meeting during the meeting by turning on their cameras and only speaking if they are called upon. The chair of the meeting can request volunteers to lead the discussion, and assign an observer. In addition, the chair should use quick check-ins to ensure that all attendees are linked up and on the same page.
It’s crucial to follow up on any action items or deadlines that have been assigned in person or on the board’s platform. This will increase accountability and allow board members to contact any members who aren’t complying in their duties.